Employee movements have their own emissions value. Emissions from travel and hotels fall under Greenhouse Gas protocol scope 3.6 (Business Travel) and includes business travel undertaken and any accommodation the business has booked and paid for during this quarter.
What you’ll need to get started
Mode of transport
Cost of journey
Hotel location and duration of stay (if applicable)
Choosing the right option
The options available will depend on whether you have connected your accounting platform or not and the data you have available.
If you have connected your financial accounting platform
If you have connected your financial accounting platform
There are a number of possible scenarios when completing this module. Follow the steps that best describes your situation:
1. Your business did not pay for any travel or hotels expenses in this period
Select “I don’t have these emissions” from the module’s front page. This confirms that your business didn’t use pay for travel or hotels during the selected quarter.
The module will be marked as complete and a 0kg CO₂e footprint will be applied for this quarter.
2. If you know the hotel location and duration of stay for hotel expenses
Select the country where the hotel was located, and enter the total number of room nights booked. Example: 5 rooms booked for 2 nights is a total of 10.
When entering a hotel stay within the United Kingdom there is a separate option for London. This is due to more detailed emissions data being available for London, leading to a more accurate carbon footprint.
3. If you don’t know the hotel location or duration of stay, or you only have travel expenses and not hotel expenses
If you have travel expenses but not hotel expenses, your footprint for this module is calculated on the transactions categorised as travel from your accounting data. In this case, choose “I confirm I have no travel and hotels expenses and I cannot provide further details”
If you have hotel expenses but don’t know the country where the hotel is located and the duration of stay, select “I confirm I have no travel and hotels expenses and I cannot provide further details”. Your footprint will be calculated on the transactions categorised as hotels from your accounting data.
If you have not connected a financial accounting platform or if the date range for this module is prior to your integration start date
If you have not connected a financial accounting platform or if the date range for this module is prior to your integration start date
There are a number of possible scenarios when completing this module. Follow the steps that best describes your situation:
1. Your business did not pay for business travel or hotel stays during this period
Select “I don’t have these emissions” from the module’s front page.
This confirms that your business didn’t use pay for travel or hotels during the selected quarter.
The module will be marked as complete and a 0kg CO₂e footprint will be applied for this quarter.
Note: If your business covered either travel or hotel expenses (but not both), click Get started. You’ll be asked whether your business paid for travel, followed by hotel expenses.
2. If you know the mode of transport and cost, or the hotel location and duration of stay
After selecting “Yes, the company paid for business travel” or "Yes, the company paid for hotel stays", you’ll be asked to enter the mode of transport and cost (for Travel), or the hotel location and duration of stay (for Hotels).
When entering a hotel stay within the United Kingdom there is a separate option for London. This is due to more detailed emissions data being available for London, leading to a more accurate carbon footprint.
3. If you know the cost of hotel stays or travel expenses, but not the hotel location and duration of stay for hotels or the mode of transport for travel
After selecting “Yes, the company paid for business travel” or "Yes, the company paid for hotel stays", choose “Only the cost”. Enter the amount paid including VAT or any other taxes.
You can add cost data as one item or choose “Add another cost" and add multiple items of the same or different categories.
Find out more: See Section 6.1 of our Carbon Reduction Actions Guide